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Printing cheques

Accounts Plus and Accounts Professional only

If you regularly send cheques to your suppliers, you can save lots of time and ensure your cheques are secure by printing them from your software.

In the UK all cheques have to conform to an industry standard in terms of layout and font. Currently, the standard is defined by Cheque and Credit Clearing Company (C&CCC - formerly APACS) Standard 3. This standard defines explicitly, the layout, font, specific weight of paper - CBS1, and discrete security features. The following cheque layouts available in the software meet this standard:

• Enhanced Security Cheque Layout – Dot Matrix Only - SECCHQDT.layout

• V2 Enhanced Security Remit with. Cheque Layout – A4 - V2SECREMA4.layout
• Enhanced Security Remit. with Cheque Layout – 12” - SECREM12.layout

Note: Your cheque stationery, available from your bank or from Sage, must match the layout you choose.

Tip: To ensure your cheque numbers increment correctly, you must establish the number of lines your remittance and cheque can print per page, and then enter this number into Settings > Company Preferences > Reporting tab > Cheque lines per page. Read more

To generate cheques

Tip: The date applied to printed cheques is your computer system date. To create post-dated cheques you must change the system date before printing.

1. Modules > Bank > Cheques.

   Tip: To keep a record of the cheques listed, click Print List.

2. If required, to see payments within a certain date range > select the Date Range check box > in From and To, enter the date range.

3. If required, to include cheques that you have already printed > select the Show printed items check box.

   Note: If you are certain that you do not want to reprint cheques, to permanently remove all printed and allocated cheques from the list, click Purge.

4. Starting Cheque Number > enter the starting cheque number from your cheque stationery.

5. Select the payments you want to print cheques for > Print Cheques.

6. Select the cheque layout you want to use > Output > select Printer > Run.
   

7. If your cheques have printed correctly, to assign the cheque numbers to the payment transactions > Yes. If the cheques did not print correctly > No.

   Note: If your remittance note spans over more than one page, only the final page contains the printed cheque.

You have printed your selected cheques.